Kelly Services Materials Coordinator, Vista, CA in Vista, California

Materials Coordinator, Vista, CA

Job Summary:

The Materials Coordinator handles and controls raw materials including dispensing and sampling operations. Responsible for the safe and efficient transportation of materials to production and ensuring the correct inventory levels are maintained. Additional duties include receiving goods from suppliers, raw material sampling, inventory control, dispensing, packaging and labeling of finished product. Prepares and maintains documentation for transactions performed on ERP system. They perform all duties as outlined in cGMP regulations and standard operating procedures.

Essential Functions and Responsibilities:

  • Responsible for providing accurate and complete documentation as per company SOP associated with production and materials management duties

  • Ensures proper receipt of all incoming materials acquired via purchase orders. Confirms material received matches the P.O and processes the receipt transactions

  • Interacts with Purchasing and Accounting personnel to resolve receipt and/or invoice discrepancies; coordinates and competes Return to Vendor transactions

  • Initiates documentation per SOP for receipt of cGMP material

  • Performs the physical tasks involved in receiving sampling and storing of raw materials, finished products, in process materials and other equipment

  • Performs required dispensing operations according to the Master Production Records

  • Performs final dispensing operations, (peptide packaging to include QC sampling, receiving material, and inventory verification utilizing an ISO 7 and 8 cleanroom area

  • Utilizes chart recorders, scales, fume hoods and glove box

  • Ensures the proper cleaning and sterilization of required containers, material and work areas

  • Formulates and stocks the proper levels of gowning materials for the Cleanroom areas

  • Coordinates inventory control of all raw materials and components used in production with QA

  • Issues and transports raw materials and components for batch manufacturing

  • Operates material handling equipment in the movement and storage of materials

  • Coordinates material and product transfer requirements directly with production personnel

  • Performs routine inventories, evaluates variance reports, investigates discrepancies and recommends corrective actions

  • Reviews inventory for potential expired, scrap or obsolete material

  • Labels material and transfers dispensed material to appropriate storage areas

  • Performs various inventory transactions on the ERP system. Responsible for supporting complete and accurate inventory transaction documentation and files

  • Maintains required segregation, security, labeling and storage conditions for all inventory materials

  • Maintains clean, organized and safe work area

  • Generates bills of lading and declarations of hazardous materials

  • Investigates quality events as necessary or as instructed by leadership

  • Follows safety guidelines for handling, disposal and use for a peptide manufacturing company using toxic and/or large volumes of chemicals

  • Revises cGMP documents when required

  • Provides recommendations to leadership regarding improved procedures

Minimum Qualifications:


  • High School Diploma or GED

  • Minimum of 1-3 years Supply Chain experience in a cGMP life science/biotech manufacturing environment

  • Minimum of 3 years combined experience within multi-site distribution, logistics, and warehouse operations in a pharmaceutical/biotech manufacturing environment

  • Proficient with ERP inventory transactions

  • Willing to work with chemicals and hazardous goods

  • Knowledge of handling temperature sensitive products including exposure to environment in cold storage areas

  • Ability to wear various PPE including a respirator

  • Ability to operate material handling equipment

  • Valid California Driver’s license

  • Excellent written and oral communication skills

  • Basic computer knowledge, including Microsoft Word, Excel and PowerPoint

  • Ability to effectively organize, multitask, and work in a fast-paced, deadline driven work environment

  • Ability to communicate in a proactive and solution-focused manner, including keeping management aware of potential issues

  • Detail oriented with the ability to troubleshoot and resolve problems

  • Ability to work independently and manage one’s time

  • Communicate effectively and ability to function well in a team environment


  • Some College/ Degree

  • APICs certification desired

  • Familiarity with DOT, IATAA, and Hazardous Material regulations

  • Strong analytical and problem solving skills

  • Familiarity working in a clean room environment

Why Kelly ® ?

With Kelly, you’ll have access to some of the world’s highest-regarded scientific organizations—

providing you with opportunities to work on today’s most challenging, research-intensive, and relevant

projects. Our connections can lead you to innovative scientific pursuits you’ll be proud to help

advance. We work with 95 of the Fortune 100™ companies, and found opportunities for more than 9,000

scientific professionals last year.

You pursued a career in science to fuel your quest for knowledge and your desire to make the world

a better place. Let Kelly fuel your career—connect with us today.

AboutKelly Services ®

As a workforce advocate for over 70 years, we are proud to directly employ nearly 500,000 people around the world and have a role in connecting thousands more with work through our global network of talent suppliers and partners. Revenue in 2017 was $5.4 billion. Visit and connect

with us on Facebook , LinkedIn and Twitter .

Kelly Services is an equal opportunity employer including, but not limited to, Minorities, Females,

Individuals with Disabilities, Protected Veterans, Sexual Orientation, Gender Identity and is

committed to employing a diverse workforce. Equal Employment Opportunity

is The Law.