Kelly Services Department Administrative Assistant in St. Louis, Missouri

Job Description

An Office Services Associates daily tasks will involve:

o Conference room set-ups and support, hoteling, events management and hospitality - including moving tables and chairs into various configurations within the room, cleaning workstations, white boards and conference rooms for meeting room events

o Perform various Mail Center activities (sorting, metering, folding, inserting, delivery, pickup, etc.)

o Receptionist / Administrative duties including answering multi-line phones, transferring calls, greeting visitors, customer interaction at the guest services window, assisting employees with various office services support, and other duties as required

o Reprographics duties including copying, binding and scanning

o Processing of documents

o Use of MS Office Suite

o Lift heavy boxes, files or paper when needed

o Maintain the highest levels of customer care while demonstrating a friendly and cooperative attitude

o Demonstrate flexibility in satisfying customer demands in a high volume, production environment

o Participate in cross-training (Filing, outgoing shipments, etc.)

Hospitality tasks: Stocking the break area with refreshments and general supplies. Making coffee first thing in the morning and throughout the day. Monitoring the area throughout the day to keep it clean. Clean out the coffee pots at the end of the day. Fill and put out snack baskets for morning and afternoon snacks. Collecting weekly headcount. Figuring out and posting lunch schedule. Communicating and posting lunch schedule. Setting up lunch area for employees and guests. Maintain a clean work and break area. Tracking condiment levels and expiration dates. Clean out fridge on Friday afternoons

Stock Room Inventory: Take inventory of supply closets. Identifying when new supplies need to be ordered. Straightening closets and keeping them orderly. Receiving shipments of materials and stocking shelves. Determine how much of each supply needs to be ordered

Assist with classroom preparation. Training materials for classes (supplies, pens, pads, water bottles). Print Name Tents (Word/PPT skills). Print and assemble Lanyards (Word/PPT skills). Print and update training room signs (Word/PPT skills). Provide weekly schedule of activities to Denise. Room break down. Clean up room. Put away materials. Ship student materials to students


Minimum Requirements:

Minimum of 6 months customer service related experience

High school diploma or equivalent (GED) required, as well as 6 months customer service experience

Preferred Qualifications: Keyboarding and windows environment PC skills required (Word, Excel and PowerPoint preferred) Excellent communication skills both verbal and written. Lifting up to 55 lbs. with or without accommodations. Willingness and availability to work additional hours if assigned. Ability to effectively work individually or in a team environment. Competency in performing multiple functional tasks

Why Kelly ® ?

At Kelly

Services ® , we work with the best. Our clients include 95 of the Fortune

100 ™ companies, and more than 70,000 hiring managers rely on Kelly annually to access

the best talent to drive their business forward. If you only make one career connection today, connect

with Kelly.

AboutKelly Services ®

As a workforce advocate for over 70 years, we are proud to directly employ nearly 500,000 people

around the world and have a role in connecting thousands more with work through our global network of

talent suppliers and partners. Revenue in 2017 was $5.4 billion. Visit and connect with us on Facebook, LinkedIn and Twitter .

Kelly Services is an equal opportunity employer including, but not limited to, Minorities, Females,

Individuals with Disabilities, Protected Veterans, Sexual Orientation, Gender Identity and is

committed to employing a diverse workforce. Equal Employment Opportunity

is The Law.