Kelly Services Senior Administrative Assistant in South San Francisco, California

Senior Administrative Associate, South San Francisco, CA

Kelly Services is currently seeking a Senior Administrative Associate with one of our top clients in South San Francisco, CA. As Senior Administrative Associate you will provide exceptional communication, customer service, filing, and must have the ability to meet deadlines and adhere to quality standards. Our client’s fast-paced, high volume, team-oriented environment is the perfect place to start your career

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Provide accurate and effective administrative support to Managers, and coordinate administrative duties with other Administrative Associates to provide seamless support for the group

Identify and anticipate needs of the group and plan work activities accordingly

Manage multiple schedules with heavy calendaring of complex meetings. Arrange, coordinate and support meetings, events, and activities both on and off-site

Generate, disseminate and maintain documents and information

Develop, implement and evaluate department work processes and procedures. Manage deadlines related to business planning as well as other special projects

Collaborate with Admin team to support complex projects and deadlines. General office responsibilities include but not limited to:

Schedule and coordinate staff onsite/offsite meetings, create and prepare presentation materials, assist with special projects, schedule travel for staff, process payment and expense reports, maintain files, order department office supplies, maintain photocopying equipment, order catering and other supplies for a variety of meetings and events, greet visitors, disseminate information, fully utilize PC/MAC and software applications.

Experience at senior level is required.


10+ years of experience in pharma/high-tech industry preferred

Ensure compliance with policies

Integrate and facilitate communication with individuals, the team, and other functions across the company

Strong, positive interpersonal skills and ability to work with diverse individuals

Attend and actively participate at staff level meetings as required, coordinate/publish agenda and minutes

Integrate and actively participate in administrative associate team meetings and projects

Proactively work to maximize the effectiveness of the managers and other individuals in the group

Provide judgment in sensitive, confidential and complex information

Flexibility to take direction on projects from team and co-workers and work projects yet demonstrate autonomy in managing time and priorities

Proactive problem solving and decision-making within agreed parameters.

Customer service orientation

Demonstrated successful experience indicating attention to detail, ability to work independently and in teams, strong follow up skills and ability to manage multiple projects simultaneously

Must be willing and able to handle large volume of routine work, as well as more challenging projects and provide a consistently accurate work product

Strong PC/MAC computer skills utilizing Microsoft Office and Google Apps (gSheets, gSlides, etc)

Excellent written and verbal skills


BA or equivalent experience

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If you are interested in this position please include a copy of your resume/cover letter and email me at or contact me directly at (630) 424-3689.

Why Kelly ® ?

At Kelly

Services ® , we work with the best. Our clients include 95 of the Fortune

100 ™ companies, and more than 70,000 hiring managers rely on Kelly annually to access

the best talent to drive their business forward. If you only make one career connection today, connect

with Kelly.

AboutKelly Services ®

As a workforce advocate for over 70 years, we are proud to directly employ nearly 500,000 people

around the world and have a role in connecting thousands more with work through our global network of

talent suppliers and partners. Revenue in 2017 was $5.4 billion. Visit and connect with us on Facebook, LinkedIn and Twitter .

Kelly Services is an equal opportunity employer including, but not limited to, Minorities, Females,

Individuals with Disabilities, Protected Veterans, Sexual Orientation, Gender Identity and is

committed to employing a diverse workforce. Equal Employment Opportunity

is The Law.