Kelly Services Executive Assistant in Simi Valley, California

Job Description

Kelly Services is looking for an Experienced Executive Assistant for our client in Simi Valley.

Reports directly to the Division President, the Executive Assistant is responsible for the organization and coordination of office operations, procedures, and resources to facilitate effectiveness and efficiency for the Division President and his direct reports. The incumbent will exercise discretion and independent judgment in confidential matters of importance, and ensure the general operations of the Executive Suite are functioning to maximum capacity. This individual will perform a wide range of administrative support activities and provide back-up relief to the EA (office of the President) as needed

Job Core Responsibilities

  • Manage and support assigned direct reports, including: calendar, event planning, and organization of daily workflows.

  • Manage and oversee the maintenance of the Division President schedule, obtain and provide relevant information for scheduled appointments.

  • Oversee the preparation of events and large-scale meetings hosted by or involving the President.

  • Manage the scheduling of travel (hotel, flight, rental car, meetings agendas, presentation location needs, frequent flyer membership

  • Oversee payment obligations (for events, memberships, travel reimbursements, procurement card, expense reporting, purchases, office supplies, etc.).

  • In conjunction with PLC Strategic Communications, develop / ensure presentations to include general preparation, identifying resources, collateral and presentation materials, equipment needs, and reviewing PowerPoint slides.

  • Provide onboarding support for all MCS employees as needed (cell phone requests, ITSAR-s, office supplies and business card orders).

  • Meet professional obligations through efficient work habits such as: meeting deadlines, honoring schedules, coordinating resources and meeting in an effective and timely manner, and demonstrates respect for others.

Job Specifications

Five to seven years' experience in executive-level support with a high degree of emotional maturity. Experience in the aerospace sector is a plus. Must possess excellent written and communication skills, high degree of organization, professionalism, good telephone etiquette, discretion and excellent customer relations, along with the following:

  • High school education or GED required, AA degree preferred

  • Experience in managing and handling executive-level travel in CONCUR.

  • Intermediate to Advanced skill in all MS Office Tools

  • Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.

  • Very strong interpersonal skills and the ability to build relationships with stakeholders, including senior leadership staff, PLC division leaders, external customers and administrative peers.

  • Expert level written and verbal communication skills.

  • Demonstrated proactive approaches to problem-solving with strong decision-making capability.

  • Emotional maturity.

  • Highly resourceful team-player, with the ability to also be extremely effective independently.

  • Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response.

  • Demonstrated ability to achieve high performance goals and meet deadlines in a fast paced environment.

  • Forward looking thinker, who actively seeks opportunities and proposes solutions.

Pay Rate $35.00 hourly.

If interested in this career position, email your resume and call Julie at 805-981-8147 x 202

Why Kelly ® ?

At Kelly

Services ® , we work with the best. Our clients include 95 of the Fortune

100 ™ companies, and more than 70,000 hiring managers rely on Kelly annually to access

the best talent to drive their business forward. If you only make one career connection today, connect

with Kelly.

AboutKelly Services ®

As a workforce advocate for over 70 years, we are proud to directly employ nearly 500,000 people

around the world and have a role in connecting thousands more with work through our global network of

talent suppliers and partners. Revenue in 2017 was $5.4 billion. Visit kellyservices.com and connect with us on Facebook, LinkedIn and Twitter .

Kelly Services is an equal opportunity employer including, but not limited to, Minorities, Females,

Individuals with Disabilities, Protected Veterans, Sexual Orientation, Gender Identity and is

committed to employing a diverse workforce. Equal Employment Opportunity

is The Law.