Kelly Services Administrative Assistant-Pittsburg, CA in Pittsburg, California

Looking for a great new position? Kelly Services is currently recruiting for an exceptional Administrative Support employee to work at one of our best customers in Pittsburg, CA. The candidate we seek to represent will be assigned to a long term temporary position. .

The Administrative Assistant employee will be responsible for providing Administrative support to the Business Services team. Candidate should be highly confident in their data entry skills, computer ability and possess a high level of attention to detail. This candidate will also be responsible for regular Administrative tasks.

Job Title: Administrative Assistant / Document Specialist

Location: Pittsburg, CA

Length of Assignment: 12 months or longer

Shift hours: Full-time, 40 hours a week

Primary Job Responsibilities:

  • Office Professional support

  • Maintaining Department mailbox

  • Setting up meetings, supporting meetings

  • Invoicing

  • Copy, scan and file documents

  • Calendaring/scheduling

  • Develop spreadsheets, charts and presentations.

  • Keep personnel data up to date, all phone lists, on-call list, etc. - communicate to all when updated.

  • Coordinate departmental functions, including celebrations, welcomes, farewells, etc.

  • Assist in the coordination of department transfers. Request office equipment and supplies for new employees and co-ops (including PC, docking station, PPE, chair, desk, office key)

  • Maintain new and revised Material Safety Data Sheets.

  • Ordering supplies

  • Other special projects as needed


  • High school diploma

  • 4-6 years of Administrative work experience

  • Proficient with the MS Office suite- online testing will be required

  • Scanning/document control experience

  • Must have exceptional attention to detail

  • Must be able to multi-task

  • Must be able to make decisions independently, troubleshoot and solve problems effectively

  • Ability to anticipate needs of end users

  • Reliable

  • Excellent interpersonal skills

  • Able to work with a diverse scientific community

  • Team player

Top 3 candidate success factors for selection:

  1. Selected candidate MUST have an ability to be creative in solving issues and have a strong intuitive sense.

  2. Candidate work history should show an ability to have proven work ethic with strong ability to work independently with confidence on an understood process.

  3. Selected candidate will have strong interpersonal skills with an ability to work well in a strong team environment, which will be needed to gather information.

Important information: This position is recruited for by a remote Kelly office, not your local Kelly branch. To be considered for this position, you must use the “Submit resume” button or “Apply Now” to submit your resume. You may also contact the recruiter, Ann Delestine at 206-524-6980 only if you have submitted your resume.

Due to the high volume of responses anticipated, only qualified candidates will be contacted.

Why Kelly ® ?

At Kelly Services ® , we work with the best. Our clients include 95 of the Fortune 100 ™ companies, and more than 70,000 hiring managers rely on Kelly annually to access the best talent to drive their business forward. If you only make one career connection today, connect with Kelly.

AboutKelly Services ®

As a workforce advocate for over 70 years, we are proud to directly employ nearly 500,000 people around the world and have a role in connecting thousands more with work through our global network of talent suppliers and partners. Revenue in 2016 was $5.3 billion. Visit and connect with us on Facebook , LinkedIn and Twitter .

Kelly Services is an equal opportunity employer including, but not limited to, Minorities, Females, Individuals with Disabilities, Protected Veterans, Sexual Orientation, Gender Identity and is committed to employing a diverse workforce. Equal Employment Opportunity is The Law. at