Kelly Services Executive Administrative Assistant in Philadelphia, Pennsylvania

Job Description

Since 1946, Kelly Services has been providing outstanding employment opportunities to the most talented individuals in the marketplace. Today, we are proud to offer an exciting direct hire opportunity for a Executive Administrative Assistant for a bio-therapeutics company in Philadelphia, PA 19104.

The successful candidate will be an experienced and motivated self-starter who would:

  • Schedules, prioritizes and follows up on meetings and appointments. Maintains calendar and issues reminders and monitors appointments to assure the office operates efficiently

  • Screens correspondence. Prioritizes the mail and responds to correspondence as instructed. Refers more complex and/or urgent correspondence to the Department head, gathers any additional information needed to respond

  • Screens telephone calls and redirects to individuals who can quickly and efficiently respond

  • Prepares reports, presentations, documents, etc. based on specific instructions. Reviews presentation materials to ensure accuracy. Distributes information and materials to the staff as required

  • Processes expense reports and monitors incoming invoices. Prepares forms to process and pay invoices. May assist in the department-s budget process

  • Makes necessary travel arrangements, including ground transportation and hotel accommodations. Prepares travel itineraries for supervisor and direct reports

  • Handles confidential and/or sensitive department information with discretion

  • Oversees office environment by preparing and submitting requests for new equipment, office furniture and/or equipment maintenance and repair. Ensures that office supplies are replenished when needed


Our ideal candidate will have the following:

  • At least 5-7 years of general administrative experience supporting Vice Presidents, Directors, and Senior Level Managers

  • Experience coordinating and scheduling multiple events/meetings simultaneously.

  • Experience taking meeting minutes, setting agendas, scheduling calls with multiple entities

  • Experience working with individuals at all levels of the organization

  • Intermediate email and internet explorer skills Intermediate level skill in Microsoft Office (Word, Excel, PowerPoint):

  • Experience using time management skills such as prioritizing/organizing and tracking details and meeting deadlines of multiple projects with varying completion dates.

  • Experience developing ways of accomplishing goals with little or no supervision, depending on oneself to complete objectives and determining when escalation of issues is necessary

  • Experience working in a fast paced, dynamic work environment


This is a direct hire opportunity!

Why Kelly ® ?

At Kelly

Services ® , we work with the best. Our clients include 95 of the Fortune

100 ™ companies, and more than 70,000 hiring managers rely on Kelly annually to access

the best talent to drive their business forward. If you only make one career connection today, connect

with Kelly.

AboutKelly Services ®

As a workforce advocate for over 70 years, we are proud to directly employ nearly 500,000 people

around the world and have a role in connecting thousands more with work through our global network of

talent suppliers and partners. Revenue in 2017 was $5.4 billion. Visit and connect with us on Facebook, LinkedIn and Twitter .

Kelly Services is an equal opportunity employer including, but not limited to, Minorities, Females,

Individuals with Disabilities, Protected Veterans, Sexual Orientation, Gender Identity and is

committed to employing a diverse workforce. Equal Employment Opportunity

is The Law.