Kelly Services Recruiting Administrator - Oakbrook Terrace, IL in Oak Brook Terrac, Illinois

The Recruiting Administrator position is responsible for providing administrative support within a branch, Partnered Staffing site, region, or district. The position is responsible for the coordination and completion of a variety of tasks including processing paperwork, entering data in front-office systems, ordering supplies/forms, filing, maintaining office equipment, answering telephone, conducting preliminary screening of interested candidates, running reports, collating information, and preparing business reviews.

The successful candidate should possess a bachelor’s degree (preferably in HR, Business, or Marketing) or equivalent work experience. Minimum requirements include a high school diploma plus experience in a customer service and/or administrative support role. Candidate must demonstrate an ability to multitask, an attention to detail, good communication skills and a technical proficiency (e.g., computer skills).

Major Job Functions

Job functions listed below are not all-inclusive; others may be added or deleted at the manager’s discretion.

  • Order Fulfillment: Preparing résumés for presentation, managing secondary supplier administration and reporting

  • Customer Reporting: Running reports, sorting data, making copies, developing Business Reviews

  • Recruiting: Processing referral bonuses, placing ads, posting jobs, participating in recruiting events, creating recruiting collateral

  • Hiring: Assessing candidates/administering evaluations, entering data in front office systems, ordering and documenting screening (e.g., drug, background) results, processing WOC paperwork, collating hiring packets, maintaining candidate register, conducting résumé/phone screening, filing employee records, purging employee records

  • Employee Relations/Management: Administering recognition and retention programs (e.g., Work Perks+, birthday cards), developing employee newsletters/communications, administering benefits (e.g., service bonus, holiday), updating employee information

  • Administration: Maintaining KQMS storyboard, running service delivery reports, ordering supplies, processing (e.g., reading, routing, and filing) branch mail and faxes, maintaining office equipment, submitting invoices to AP, managing branch P-card, answering e-mail and telephone, checking voice mail, submitting expense reports, completing Corporate-requested reporting, auditing bills, maintaining account manuals, running compliance reporting

  • Unemployment/Workers’ Compensation Management: Completing various administrative tasks (e.g., sending Notice of Work Refusal)

  • Payroll: Distributing checks, preparing time for payroll center processing, resolving paycheck issues, ordering payroll stuffers.

  • Full-Time Employee Activities: Completing Performance Management Plans, initiating and participating in training, attending staff meetings.

About Kelly Services®

As a global leader in providing workforce solutions, Kelly Services (Nasdaq: KELYA, KELYB) and its subsidiaries, offer a comprehensive array of outsourcing and consulting services as well as world-class staffing on a temporary, temporary-to-hire, and direct-hire basis. Kelly® has a role in managing employment opportunities for more than one million workers around the globe by employing 550,000 of these individuals directly with the remaining workers engaged through its talent supply chain network of supplier partners. Revenue in 2016 was $5.3 billion. Visit and connect with us on Facebook, LinkedIn and Twitter.

EOE including but not limited to Minorities/Females/Protected Veterans/Disabled/Sexual Orientation/Gender Identity.