Kelly Services Executive Assistant in Newark, California
Our Customer is seeking a top-notch EA with HR experience!
Assist the CEO with his daily schedule and duties, to include managing his calendar, commitments, and travel arrangements (planning itineraries, developing agendas and meeting materials, completing expense reports, etc.).
- Provide administrative support to the Executive Team as needed
Perform general office management duties to include:
Receive and interact with visitors
Answer and route incoming calls
Receive Incoming mail and distribute to mail boxes, express mail to individual and process outgoing mail
Arrange meetings and conference calls (including coordinating all meeting logistics, develop agendas and meeting materials, etc.)
Draft correspondence and presentations
Record, transcribe, and distribute notes/minutes of meetings
Manage the inventory of office supplies, kitchen supplies ordering additional supplies as needed and ensure that costs are appropriately managed
Maintain office facilities and equipment by assisting with routine maintenance and upkeep
Order lunches as requested
Update company directory and org charts
Perform accounts payable processing and other basic accounting functions to include:
Verify reimbursement reports against receipts and forward matched report to accounts payable
Match all purchase request, packing slips and invoices
Develop and maintain files
Other duties as needed
5+ years senior level administrative support for executives
Excellent Organizational skills
Proven ability to handle confidential information with discretion
Demonstrated proactive approaches to problem-solving
Very strong interpersonal skills and the ability to build relationships with stakeholders, including staff and board members
Demonstrate the highest level of customer/client service and response
Strong written and verbal communication
Strong level of proficiency with the use of Microsoft Office, specifically Word, Excel, Visio and PowerPoint
Why Kelly ® ?
Services ® , we work with the best. Our clients include 95 of the Fortune
100 ™ companies, and more than 70,000 hiring managers rely on Kelly annually to access
the best talent to drive their business forward. If you only make one career connection today, connect
AboutKelly Services ®
As a workforce advocate for over 70 years, we are proud to directly employ nearly 500,000 people
around the world and have a role in connecting thousands more with work through our global network of
talent suppliers and partners. Revenue in 2017 was $5.4 billion. Visit kellyservices.com and connect with us on Facebook, LinkedIn and Twitter .
Kelly Services is an equal opportunity employer including, but not limited to, Minorities, Females,
Individuals with Disabilities, Protected Veterans, Sexual Orientation, Gender Identity and is
committed to employing a diverse workforce. Equal Employment Opportunity
is The Law.