Kelly Services Executive Assistant in Newark, California

Job Description

Our Customer is seeking a top-notch EA with HR experience!

Assist the CEO with his daily schedule and duties, to include managing his calendar, commitments, and travel arrangements (planning itineraries, developing agendas and meeting materials, completing expense reports, etc.).

  • Provide administrative support to the Executive Team as needed

Perform general office management duties to include:

  • Receive and interact with visitors

  • Answer and route incoming calls

  • Receive Incoming mail and distribute to mail boxes, express mail to individual and process outgoing mail

  • Arrange meetings and conference calls (including coordinating all meeting logistics, develop agendas and meeting materials, etc.)

  • Draft correspondence and presentations

  • Record, transcribe, and distribute notes/minutes of meetings

  • Manage the inventory of office supplies, kitchen supplies ordering additional supplies as needed and ensure that costs are appropriately managed

  • Maintain office facilities and equipment by assisting with routine maintenance and upkeep

  • Order lunches as requested

  • Update company directory and org charts

Perform accounts payable processing and other basic accounting functions to include:

  • Verify reimbursement reports against receipts and forward matched report to accounts payable

  • Match all purchase request, packing slips and invoices

  • Develop and maintain files

  • Other duties as needed

Requirements

  • 5+ years senior level administrative support for executives

  • Excellent Organizational skills

  • Proven ability to handle confidential information with discretion

  • Demonstrated proactive approaches to problem-solving

  • Very strong interpersonal skills and the ability to build relationships with stakeholders, including staff and board members

  • Demonstrate the highest level of customer/client service and response

  • Strong written and verbal communication

  • Strong level of proficiency with the use of Microsoft Office, specifically Word, Excel, Visio and PowerPoint

Why Kelly ® ?

At Kelly

Services ® , we work with the best. Our clients include 95 of the Fortune

100 ™ companies, and more than 70,000 hiring managers rely on Kelly annually to access

the best talent to drive their business forward. If you only make one career connection today, connect

with Kelly.

AboutKelly Services ®

As a workforce advocate for over 70 years, we are proud to directly employ nearly 500,000 people

around the world and have a role in connecting thousands more with work through our global network of

talent suppliers and partners. Revenue in 2017 was $5.4 billion. Visit kellyservices.com and connect with us on Facebook, LinkedIn and Twitter .

Kelly Services is an equal opportunity employer including, but not limited to, Minorities, Females,

Individuals with Disabilities, Protected Veterans, Sexual Orientation, Gender Identity and is

committed to employing a diverse workforce. Equal Employment Opportunity

is The Law.