Kelly Services Front Desk Administrator in New York, New York
A successful person is this front desk administrative role will be someone who can multitask with strong (internal) customer service. They will also have strong writing skills and have the ability to pay attention to detail. The Front Desk Administrative Assistant is responsible for providing reception, guest management, meeting room management and general administrative and operations support to the New York office.
Essential Job Functions and Responsibilities:
Reception, Provide full-time reception coverage for the local office. Answer main switchboard in a timely and professional manner. Greet and announce staff and guests as appropriate. Keep
reception and meeting areas neat and orderly.
Conference Rooms and Meeting Support - Manage conference and meeting room activities including arrangement of catering (order/set-up) and room reservations via web-based system.
Ensure all meeting and conference rooms are well stocked and organized according to AG standards. Set-up and manage audio-visual equipment. Assist meeting participants as required.
Guest Services - Provide administrative assistance for all guests as needed.
Facilities , Enter work orders via web-based system, follow through as necessary for facilities requests for office. Back-up administrative team members with regard to facilities issues.
Security --- Manage building visitor security access via on-line system.
General Administration --- Assist in office supply ordering, copying, mail distribution, courier services, shipping/receiving, faxes, office equipment, PC support (Microsoft Office), edit presentations, correspondence, and filing.
Finance--- Process invoices, payments, and check requests per local office requirements.
Projects---Support other administrative departments as needed.
No direct reports.
No travel is expected.
1-2 years relevant office experience, preferably in professional business environment or a business environment related to health care industries. (Phama, Public Health)
Strong organizational, communication and phone etiquette skills, knowledge of multi-phone line system.
Poised, welcoming, and professional demeanor. Customer service focused.
Solid proficiency in all areas of Microsoft Office and Outlook and ability to perform internet research required.
Ability to multi-task, meet deadlines, and maintain professional composure at all times.
Ability to work independently and as a team member.
Bachelor's degree preferred, preferably in public health or related field.
Why Kelly ® ?
At Kelly Services ® , we work with the best. Our clients include 95 of the Fortune 100 ™ companies, and more than 70,000 hiring managers rely on Kelly annually to access the best talent to drive their business forward. If you only make one career connection today, connect with Kelly.
AboutKelly Services ®
As a workforce advocate for over 70 years, we are proud to directly employ nearly 500,000 people around the world and have a role in connecting thousands more with work through our global network of talent suppliers and partners. Revenue in 2016 was $5.3 billion. Visit kellyservices.com and connect with us on Facebook , LinkedIn and Twitter .
Kelly Services is an equal opportunity employer including, but not limited to, Minorities, Females, Individuals with Disabilities, Protected Veterans, Sexual Orientation, Gender Identity and is committed to employing a diverse workforce. Equal Employment Opportunity is The Law. at https://www.dol.gov/ofccp/regs/compliance/posters/ofccpost.htm