Kelly Services Administrative Assistant/Receptionist in Elizabeth, New Jersey

Job Description

SUMMARY

Under limited supervision and on own initiative performs administrative assignments in support of the Department Manager. Responsible for managing the front reception area and performing administrative tasks as assigned.

ESSENTIAL FUNCTIONS

  • Prepares presentations, correspondence, and other internal documents.

  • Compiles and enters data; prepares a variety of reports.

  • Coordinates Worker-s Comp claims and assists employees in obtaining medical treatment.

  • Maintains Worker-s Comp files, OSHA reporting log, and database.

  • Schedules interviews to include contacting candidates, sending invitations and drafting itineraries.

  • Performs general administrative duties and projects as assigned.

  • Establishes and maintains files.

  • Welcomes, greets and announces visitors.

  • Answers operator line and forwards messages.

  • Sorts, distributes, manages the mail by using the postage mail machine and stamps outgoing mail for USPS pickup.

  • Prepares FedEx shipment labels. Plans and coordinates departmental events including but not limited to; room reservation, travel, food, technology, etc.

  • Coordinates reservations and travel arrangements.

  • Orders office supplies; ensures that supplies are organized and readily available.

  • Resolves routine and complex department related inquiries.

MINIMUM QUALIFICATIONS

  • High school diploma or GED from an accredited institution.

  • 18 months of administrative support experience

  • Experienced in the use of Microsoft Word, Excel and PowerPoint at an intermediate level.

  • Strong verbal, written, organizational, and interpersonal skills.

  • Demonstrated ability to use discretion when dealing with confidential information.

  • Professional telephone etiquette and strong communication skills.

  • Knowledge of standard office practices and procedures including excellent grammar, spelling and composition skills.

  • Skilled in composing and formatting business correspondence, business proposals and presentations.

  • Skilled in adding, subtracting, multiplying and dividing using whole numbers.

PREFERRED QUALIFICATIONS

  • Associates degree

  • 5 years administrative support experience reflecting increasing levels of responsibility

Requirements

Why Kelly ® ?

At Kelly

Services ® , we work with the best. Our clients include 95 of the Fortune

100 ™ companies, and more than 70,000 hiring managers rely on Kelly annually to access

the best talent to drive their business forward. If you only make one career connection today, connect

with Kelly.

AboutKelly Services ®

As a workforce advocate for over 70 years, we are proud to directly employ nearly 500,000 people

around the world and have a role in connecting thousands more with work through our global network of

talent suppliers and partners. Revenue in 2017 was $5.4 billion. Visit kellyservices.com and connect with us on Facebook, LinkedIn and Twitter .

Kelly Services is an equal opportunity employer including, but not limited to, Minorities, Females,

Individuals with Disabilities, Protected Veterans, Sexual Orientation, Gender Identity and is

committed to employing a diverse workforce. Equal Employment Opportunity

is The Law.