Kelly Services Administrative Assistant in Elizabeth, New Jersey

Job Description

Kelly Services is currently hiring an Administrative Assistant with 18 months administrative support experience for one of our top clients, E & J Gallo in Elizabeth, NJ.

This is a temp to hire opportunity. Person would be hired on as a Kelly Temporary Employee with an opportunity to be hired on at a later date as an E & J Gallo Winery Employee.

Work schedule is Monday - Friday 8:30 am - 5:00 pm with 30 minuet lunch, and is NOT flexible.

Applicant must meet all minimum qualification in order to be considered.


To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and ability

required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.


  • High school diploma or GED from an accredited institution.

  • 18 months administrative support experience.

  • Experienced in the use of Microsoft Word, Excel and PowerPoint at an intermediate level.

  • Strong verbal, written, organizational, and interpersonal skills.

  • Demonstrated ability to use discretion when dealing with confidential information.

  • Professional telephone etiquette and strong communication skills.

  • Skilled at managing multiple projects simultaneously.

  • Strong ability to problem solve while managing multiple conflicting priorities.

  • Strong time management and organizational skills.

  • Detailed oriented.

  • Ability to work collaboratively with others.

  • Knowledge of standard office practices and procedures including excellent grammar, spelling and composition skills.

  • Skilled in reading, comprehending, interpreting and executing simple instructions, short correspondence and memos.

  • Skilled in composing and formatting business correspondence, business proposals and presentations.

  • Skilled in adding, subtracting, multiplying and dividing using whole numbers.


  • Associate-s degree.

  • 5 years administrative support experience reflecting increasing levels of responsibility.

  • Skilled in the use of Publisher, Photoshop, and Illustrator / or In Design.

  • Demonstrated leadership aptitude.


Under limited supervision and on own initiative performs administrative assignments in support of the Department Manager. Responsible for managing the front reception area and performing administrative tasks as assigned.


  • Prepares presentations, correspondence, and other internal documents.

  • Compiles and enters data; prepares a variety of reports.

  • Coordinates Worker-s Comp claims and assists employees in obtaining medical treatment.

  • Maintains Worker-s Comp files, OSHA reporting log, and database.

  • Schedules interviews to include contacting candidates, sending invitations and drafting itineraries.

  • Performs general administrative duties and projects as assigned.

  • Establishes and maintains files.

  • Welcomes, greets and announces visitors.

  • Answers operator line and forwards messages.

  • Sorts, distributes, manages the mail by using the postage mail machine, stamps outgoing mail for USPS pickup.

  • Prepares FedEx shipment labels.

  • Plans and coordinates departmental events including but not limited to; room reservation, travel, food, technology, etc.

  • Coordinates reservations and travel arrangements.

  • Orders office supplies; ensures that supplies are organized and readily available.

  • Resolves routine and complex department related inquiries.

  • Provides back-up support for other administrative personnel.

  • Handles sensitive and confidential information in a professional manner.

  • Practices safe work habits and, if accountable for others, ensures their understanding and compliance of such habits.

  • Maintains satisfactory attendance, to include timeliness.

  • Responsible for understanding and complying with applicable quality, environmental and safety regulatory considerations.

  • This job description reflects management-s assignments of essential functions; it does not prescribe or restrict the tasks that may be assigned.

If you meet the qualifications and feel like you'd be a great fit, please apply here ONLINE.

A Recruiter will contact you if being considered.


Why Kelly ® ?

At Kelly

Services ® , we work with the best. Our clients include 95 of the Fortune

100 ™ companies, and more than 70,000 hiring managers rely on Kelly annually to access

the best talent to drive their business forward. If you only make one career connection today, connect

with Kelly.

AboutKelly Services ®

As a workforce advocate for over 70 years, we are proud to directly employ nearly 500,000 people

around the world and have a role in connecting thousands more with work through our global network of

talent suppliers and partners. Revenue in 2017 was $5.4 billion. Visit and connect with us on Facebook, LinkedIn and Twitter .

Kelly Services is an equal opportunity employer including, but not limited to, Minorities, Females,

Individuals with Disabilities, Protected Veterans, Sexual Orientation, Gender Identity and is

committed to employing a diverse workforce. Equal Employment Opportunity

is The Law.