Kelly Services Executive Assistant in Clearwater, Florida

Job Description

Kelly Services has an awesome direct hire opportunity at one of our best, IT distribution company.

Proactively manage all aspects of Outlook Calendar including setting up meetings, resolving conflicts, coordinating with other admin support to find optimal times for group meetings.

  • Coordinates extensive domestic and international travel including flight, hotel and transportation suggestions, books travel and follows up on detailed itinerary.

  • Manages expense reports, credit card reconcilation, supply orders, etc...

  • Acts as liason for team members to access executive

  • Be a source of guidance for company policies and protocols

  • Books conference rooms and works with IT dept to ensure necessary connectivity for video/voice is set up.

  • Provides general administrative support to ensure Executive's day operates as efficiently as possible.

  • Creates powerpoint presentations.

  • Creates documents in Word.

  • Creates spreadhsheets in Excel.

  • Receives and handles incoming calls and diplomatically screens calls.

  • Takes detailed messages or directs calls to appropriate individual.

  • Responds to priority calls in a timely manner.

  • Anticipates and prepares materials needed by Executive(s)for conferences, correspondence, appointments, meetings and telephone calls.

  • Gathers and prepares data for Executive(s) work projects.

  • Opens and reviews incoming mail, prioritizing and highlighting important dates and times for Executive(s).

  • Collects information and compiles reports using independent resources.

  • Maintains and generates confidential files, reports and records.

  • Able to use relevant computer system applications (which may include spreadsheets, word processors, databases, etc.) at an intermediate level.

  • Performs additional duties as assigned.

  • Maintains high levels of availability.

Requirements

  • Builds solid, effective working relationships with others.

  • Communicates clearly and convey necessary information.

  • Constructively works under stress and pressure when faced with high workloads and deadlines.

  • Adjusts readily to change and adapt as needed.

  • Interacts effectively with all levels of management.

  • Exhibits the ability to be sensitive to the needs, concerns, and feelings of others.

  • Recognizes and attends to important details with accuracy and efficiency.

  • Works independently with minimum supervision.

  • Maintains confidentiality of sensitive information.

  • Uses common office equipment.

  • Quickly learns new systems and technology.

  • Possesses strong data entry skills.

  • Possesses strong organizational and time management skills, driving tasks to completion.

  • Uses relevant computer system applications (which may include spreadsheets, word processors, databases, etc) at an intermediate level.

Why Kelly ® ?

At Kelly

Services ® , we work with the best. Our clients include 95 of the Fortune

100 ™ companies, and more than 70,000 hiring managers rely on Kelly annually to access

the best talent to drive their business forward. If you only make one career connection today, connect

with Kelly.

AboutKelly Services ®

As a workforce advocate for over 70 years, we are proud to directly employ nearly 500,000 people

around the world and have a role in connecting thousands more with work through our global network of

talent suppliers and partners. Revenue in 2017 was $5.4 billion. Visit kellyservices.com and connect with us on Facebook, LinkedIn and Twitter .

Kelly Services is an equal opportunity employer including, but not limited to, Minorities, Females,

Individuals with Disabilities, Protected Veterans, Sexual Orientation, Gender Identity and is

committed to employing a diverse workforce. Equal Employment Opportunity

is The Law.