Kelly Services Administrative Assistant near Emery Park (contract) in Cincinnati, Ohio

Job Description

Kelly Services has a customer near Emery Park who is looking to add a contract Administrative Assistant to their workforce. First shit 730a-4p M-F

This is an advanced Admin Asst. position and you must have 3-5 years of clerical/administrative assistant experience in the last 5 years to be presented as a candidate to this customer.

This position will require an advanced knowledge of Excel as well as a high degree of attention to detail and you MUST have SAP experience to be considered.

The incumbent will provide administrative and clerical support as directed to meet site objectives. Incumbent may also be assigned additional duties as directed, including, but not limited to preparing budget reports, assisting with onboarding new hires, and monitoring site security activities.

The incumbent will work closely with the Facilities Group Leader and Site Security Representative to ensure site procurement and security processes are executed in line with corporate guidance.

Principal Responsibilities:

Provides front-desk coverage and serves as the first point of contact for all visitors, contractors and other external callers.

Provides daily administrative support/functions, including but not limited to managing phone calls, managing visitor traffic, new hire onboarding support, procurement of goods and services, submitting purchase requisitions, processing invoices, tracking purchase orders, ordering supplies, sorting mail, scheduling meetings, managing conference room schedules, shipping/receiving support, access control, processing work requests and generating work orders.

Assists departmental staff with scheduling third-party services, verifying work order service tickets, and confirming invoice accuracy before approval.

Supports department meetings and event functions by reserving and preparing meeting rooms.

Works with vendors and other third-party service providers to verify completion of site safety requirements and coordinate appropriate access.

Creates security access badges and issues parking permits.

Multi-tasks and responds to evolving priorities relating to site safety and security

Maintain a clean and orderly work area.

Follows site safety rules and promotes their observance in performance of job duties.

Performs other work-related duties as assigned.

Required Qualifications:

High School Diploma

3-5 years of administrative and/or procurement experience

Must have excellent communication (written and verbal) and customer service skills

Must be detail-oriented and able to read and interpret company policies, procedures, and guidelines

Strong time-management and organizational skills

Must be proficient in Microsoft Office software (Word, Excel, PowerPoint, Outlook)

Must be able to lift and/or move up to 40 pounds

Working knowledge of corporate spending reports


Bachelor's Degree in Business Administration, Management, or related field

Front desk receptionist experience

Proficiency in SAP platforms (procurement and maintenance functions) and Lotus Notes

Strong data analysis

Shipping & Receiving and/or mailroom experience

Experience with managing building access control systems

Vendor management experience

Experience working in a 5S and safety-conscious environment

Additional Description

The Administrative Assistant will support the logistics department.

Purpose of the Job:

This role is to support the Logistics planning, coordinating and documentation for the Cincinnati site.

Principal Responsibilities

Create and maintain packaging work instructions

Manage the status of work instructions in the Document Control System and ensure updates coincide with change control requests

Coordinate loading schedule with carriers, material planners and manufacturing. Troubleshoot various logistical issues as they arise

Communicate via phone/email with carriers, plant personnel, customer service and command center

Organize schedule for all Cincinnati plant personnel and planners to view and use. Resolve issues to ship trucks on time

Create non conforming material reports in SAP and investigate as needed

Update batch information in SAP at the beginning of each month

File daily paperwork and maintain tracking spreadsheets

Verify inbound raw materials are entered correctly into SAP.

Verify Unloading/Loading Checklists are completed, and any errors reported

Monitor and Receive In inbound raw material railcars

Monitor Quality Transportation System reports and receive into SAP when cars arrive in Cincinnati.

Ensure Accurate and up to date SAP inventory for operators to transfer when unloading raw material

Required skills

Excellent verbal and written communication skills

Ability to multi-task, coordinate, and followup

Attention to detail

Excel, word, outlook proficiency

SAP experience

Desired skills

Associates degree or above

Prior experience in Logistics or Supply Chain

Prior experience in a chemical manufacturing or packaging facility

Advanced excel

Why Kelly ® ?

At Kelly

Services ® , we work with the best. Our clients include 95 of the Fortune

100 ™ companies, and more than 70,000 hiring managers rely on Kelly annually to access

the best talent to drive their business forward. If you only make one career connection today, connect

with Kelly.

AboutKelly Services ®

As a workforce advocate for over 70 years, we are proud to directly employ nearly 500,000 people

around the world and have a role in connecting thousands more with work through our global network of

talent suppliers and partners. Revenue in 2017 was $5.4 billion. Visit and connect with us on Facebook, LinkedIn and Twitter .

Kelly Services is an equal opportunity employer including, but not limited to, Minorities, Females,

Individuals with Disabilities, Protected Veterans, Sexual Orientation, Gender Identity and is

committed to employing a diverse workforce. Equal Employment Opportunity

is The Law.