Kelly Services Administrative Assistant in San Mateo, California

Job Description

As a global leader in providing workforce solutions, Kelly Services (Nasdaq: KELYA, KELYB) and its subsidiaries, offer a comprehensive array of outsourcing and consulting services as well as world-class staffing on a temporary, temporary-to-hire, and direct-hire basis. Kelly® has a role in managing employment opportunities for more than one million workers around the globe by employing 550,000 of these individuals directly with the remaining workers engaged through its talent supply chain network of supplier partners. Revenue in 2015 was $5.3 billion. Visit and connect with us on Facebook, LinkedIn and Twitter.

Administrative and Sr. Administrative positions that are skilled administrative support and coordination to the Operations business partners.


  • Manages multiple, complex calendars to include reducing conflicts and accommodating high priority commitments (includes catering requests).

  • Coordinates meeting agendas, action/decision logs and recording minutes. Tracks action item status.

  • Plans, schedules and coordinates onsite/offsite meetings (may include audio and video conferencing).

  • Coordinates travel and conference attendance.

  • Participates in and supports a variety of projects, both ECD Ops business driven as well as Centralized Services (CS) driven.

  • Ability to identify and anticipate needs of business partners and plans work activities accordingly.

  • Flexibility to take direction on projects from colleagues, yet demonstrates autonomy in managing time and priorities.

  • Must be willing and able to manage large volumes of routine work, as well as more challenging project work while providing a consistent and accurate product.

  • Demonstrates teamwork at the group level and acts as an effective team participant.

  • Exercises independent judgment and discretion with sensitive/confidential and proprietary information.

  • Builds and maintains strong collaborative partnerships. Makes productive contributions, identifies concerns, gaps or opportunities and offers relevant recommendations and suggestions.

  • Integrates and actively participates in the CS team meetings and projects as required.

  • Seeks out resources to obtain desired information.



  • Minimum 4 years of relevant experience that includes supporting senior management and/or executives, and 2 years of relevant project coordination experience preferred

  • Familiar with basic project coordination tools and techniques

  • Highly skilled in interpersonal interactions at multiple levels while managing highly sensitive situations and information

  • Highly proficient in Microsoft Office Suite and Google Applications

  • Strong understanding and adaptability to dual platforms (MAC and PC)

  • Ability to quickly gain extensive knowledge of organization being supported

  • Proactive problem solving and decision-making within agreed upon parameters

  • Well-organized and efficient with strong attention to detail

  • Able to multi-task and support multiple projects at once

  • Able to read, write, and speak in English

  • Self-starter, independently organizing & prioritizing workload in support of multiple team members and business partners

  • Flexible in adapting to shifting priorities in a multi-team environment

  • Ability to work independently as well as collaboratively within a team environment


  • BA/BS degree preferred


Full-service cafeterias are available at all of our locations, providing a wide variety of reduced cost food options to fit your lifestyle. For employees in a rush, we also offer food at our many Grab & Go locations, as well as fresh espresso, coffee and tea in our campus break rooms. Not to mention working for a TOP biotech company, look pretty awesome on resumes!

Additional Onsite Services:


Weekly car washes

Concierge and travel arrangements

Private rooms for nursing mothers

Why Kelly ® ?

At Kelly Services ® , we work with the best. Our clients include 95 of the Fortune 100 ™ companies, and more than 70,000 hiring managers rely on Kelly annually to access the best talent to drive their business forward. If you only make one career connection today, connect with Kelly.

AboutKelly Services ®

As a workforce advocate for over 70 years, we are proud to directly employ nearly 500,000 people around the world and have a role in connecting thousands more with work through our global network of talent suppliers and partners. Revenue in 2016 was $5.3 billion. Visit and connect with us on Facebook , LinkedIn and Twitter .

Kelly Services is an equal opportunity employer including, but not limited to, Minorities, Females, Individuals with Disabilities, Protected Veterans, Sexual Orientation, Gender Identity and is committed to employing a diverse workforce. Equal Employment Opportunity is The Law. at