Kelly Services Administrative Assistant - Data Clerk in Freeport, Texas

Administrative Assistant - Permit Trailer Data Clerk

You will be working with Turn Around team ensuring permit trailer is neat and organized, coordinating permit flow, tracking permits in Qless program, and filing various documents

Mon-Thurs (4/10’s)

7-8 month assignment

Permit Data Clerk duties include:

  • Participate in daily update meetings and report any permit problems/delays

  • Keep permit trailer organized

  • Maintain all materials and supplies orders

  • Make sure priority permits are handled first

  • TAC will provide prioritized job list for permitting

  • Assign permit resources first to critical path jobs

  • Prioritize the non-critical path jobs by either first come first serve, or impact on schedule if job is delayed

  • Coordinate worker/Operations permit flow

  • When permit writer radios back in to Zone Trailer that permit is complete, update permit status in Qless

  • Optimize permit resource availability by sharing resources among Zones

  • Coordinate Exempt Jobs by getting them authorization

  • Prepare checklist for Tech – CSE/HW

  • Ensure no RTM binders leave the Zone Trailer

  • Ensure the worker (job number) signs on the correct RTM

  • Cross reference NORM job list with 3 Day Look Ahead and pre-identify jobs requiring NORM monitoring

  • Qless permit tracking

  • File the active permits in files by job number groupings

  • File the authorized crew rosters in files

  • File suspended permits in files

  • Retain closed out permits in daily boxes for the duration of the outage

  • Not expected to write permits

  • Make sure there are enough copies of various forms such as SW Permits, RTM sheets, CSE sign in/out logs, HW checklists, CSE checklists, etc.

Requirements:

  • HS Diploma

  • 2+ years office clerical (preferably turn around permit trailer experience)

  • Proficiency with Microsoft office

Please note: this position is being recruited for by a remote Kelly Office NOT the local Kelly office. In order to be considered for this position, please apply online.

Why Kelly ® ?

At Kelly Services ® , we work with the best. Our clients include 95 of the Fortune 100 ™ companies, and more than 70,000 hiring managers rely on Kelly annually to access the best talent to drive their business forward. If you only make one career connection today, connect with Kelly.

AboutKelly Services ®

As a workforce advocate for over 70 years, we are proud to directly employ nearly 500,000 people around the world and have a role in connecting thousands more with work through our global network of talent suppliers and partners. Revenue in 2016 was $5.3 billion. Visit kellyservices.com and connect with us on Facebook , LinkedIn and Twitter .

Kelly Services is an equal opportunity employer including, but not limited to, Minorities, Females, Individuals with Disabilities, Protected Veterans, Sexual Orientation, Gender Identity and is committed to employing a diverse workforce. Equal Employment Opportunity is The Law. at https://www.dol.gov/ofccp/regs/compliance/posters/ofccpost.htm